Privacy Policy
1. Controller
Dried Ingredients Int GmbH, Am Windhukkai 5, 20457 Hamburg, Germany
Telephone: +49 (0)40 2093 34800
Email: info@dried-ingredients.de
2. Purpose and scope
This supplier portal processes account data, company and contact details, questionnaire answers, signatures, invitations, certificates, expiry dates, images, videos, other uploaded files, technical log data and audit records. Processing is carried out for supplier qualification and administration, preparation and performance of business relationships, quality assurance, traceability, compliance documentation and communication.
3. Legal bases
Depending on the specific processing operation, the legal bases include Article 6(1)(b), (c) and (f) GDPR. Where consent is required, Article 6(1)(a) GDPR applies. German statutory requirements, including the BDSG and TTDSG where applicable, are also observed.
4. Recipients
Data are accessible to authorised internal departments and, where necessary, contracted hosting, email, IT, certification, inspection and professional service providers, as well as authorities where disclosure is legally required.
5. Hosting, logs and security
The portal is hosted on IONOS webspace and uses a MySQL database. Server log files may contain IP address, date and time, requested resource, browser information and response status. The portal uses HTTPS, session cookies, password hashing and access controls. No security measure can provide absolute protection.
6. Translation services and map services
German and English content is stored locally. When another portal language is selected, the current version may load Google Translate in the user’s browser. This can result in technical data, including the IP address, being transmitted to Google. Detailed country maps use OpenStreetMap map tiles. Address coordinates are stored only when obtained or entered for supplier-location display. These external services should be reviewed and, where necessary, covered by a consent-management solution before public production use.
7. Signatures and PDF archives
A handwritten signature entered in the browser is stored as an image together with the questionnaire. Generated questionnaire PDFs may be archived with a SHA-256 checksum and version timestamp. This is an integrity record, not a qualified electronic signature under eIDAS.
8. Retention
Data are retained only as long as required for supplier qualification, the business relationship, contractual or statutory documentation and limitation periods. Accounts and their associated questionnaires, files, certificates and signatures may be deleted by authorised administrators subject to legal retention obligations.
9. Rights
Data subjects may, subject to the statutory conditions, request access, rectification, erasure, restriction, data portability and object to processing. They may also lodge a complaint with a competent data protection supervisory authority. Requests can be sent to info@dried-ingredients.de.
10. Contact data and images of third parties
Suppliers must ensure that persons whose business contact data are entered have been informed and that uploaded images or videos do not contain unnecessary personal data unless a valid legal basis exists.
This privacy notice is adapted to the portal functions and based on the information published by Dried Ingredients. It requires final review by the company’s data-protection/legal adviser before production use.